The “committee charter” is the primary deliverable
used to govern committee formation, organization and operation. 
And no committee, no matter the mission, should operate without one.  Read on for more.

What is a Committee Charter?

The committee “charter” starts out as a “concept”,
established when
the “who, what, why, when
and how” of the committee mission has been defined.  Now, once this “concept”
is known, will that knowledge alone be enough to sustain viable
committee operations?  Unfortunately, no.  If the
charter is allowed to remain in concept mode, then committee actions and
project operations will always be left to the whims of the moment
and “subject to interpretation”. 
And this creates a risk that is both unnecessary and unwarranted.  While there are never any guarantees,
this risk can be avoided when the “charter concept” is turned
into a tangible, documented, and approved “charter deliverable”.

What are the characteristics of a good charter deliverable?

First of all, it’s fully documented in way that can be clearly
understood.  Then it’s easily distributed so that all
interested stakeholders have ample opportunity for review, input and
approval.  Finally, it’s readily maintainable so that it can be
updates as real-time circumstances may warrant.

Charter Content Reflects Committee Purpose

As stated in
Four Easy
Steps to Committee Success, “The Committee Charter is an
essential project committee deliverable, setting boundaries, and
documenting committee purpose, scope, authority, organizational
structure and operational guidelines. Once documented and approved,
the charter provides the foundational and procedural basis for
committee operations, allowing committee business to be conducted in
a consistent, productive manner”.

While Charter length, complexity and formality will
vary, the following questions should be addressed as related content is
developed and documented:

• What is the committee purpose, mission and scope?
• What will the committee accomplish and produce?
• Why is the committee necessary?
• What are the background events leading to committee
  formation?
• What is the committee type (i.e. standing, ad-hoc)?
• How many members will be required to complete committee work?
• How will members be selected and assigned?
• How will resignations and terminations be handled?
• How will the committee be organized?
• What types of committee positions will be created?
• What is the code of conduct and participation guidelines?
• What are the member roles and responsibilities?
• What types of meetings will be required (regular, special, workshop, etc)?
• How often will committee meetings be held?
• Will Roberts Rules be followed during meetings and for motions?
• What types of voting procedures and thresholds will be followed?
• What are the expected deliverables to be produced by committee action?
• What is the expected committee term?
• How will the committee close operations once the mission is fulfilled?

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• Learn how to save time and get better results for committee meetings, including agenda development,
  and post meeting actions (minutes preparation and follow-up).

• Learn how to organize your committees for optimal productivity, including defining the mission, setting the structure, selecting members
  and allocating responsibilities.

• Learn how to avoid conflict and promote collaboration through an effective Code of Conduct, member
  onboarding practices, and member performance evaluation.

• Build and improve committee management skills, as you learn time-saving techniques to become a more productive committee leader and project professional.

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