Project teams are typically formed for a single and
specific purpose… to complete assigned projects according to plan
and budget.  But that’s only part of the story.  Every
project team must have a mission (that’s stating the obvious), but
without an effective, suitably “aligned” organizational structure,
that mission may be little more than a lofty goal – not a realistic
objective.  That’s why “goal oriented team organization”
(G.O.O.) is so useful.  Read on to learn more.

The project team is a working unit of individual parts, sharing a
common goal, achieved through the structured application of combined
skills. Unity of purpose is essential to success, but team unity is
not a given. Teams start off as a unit, but once the work begins, the
individual “parts” have minds of their own. And, in fact, individuality
and creativity is a key component of the team dynamic.  
(Also Read: Keeping Project
Teams Active and Motivated)

Getting Started: 5 Keys to Team Organization

While team mission, composition and structure will vary according
to project specifics, certain standards must always apply if a team
is to be productive and successful. As project teams are organized, five (5) key variables
can be used to determine
overall team “organization”:

1. Team Member Sources.  Can you hire contractors and/or
   consultants, and if so, will this help you get the project done on time
   and on budget?
2. Organizational Boundaries.  The need to reach out to other organizational units to complete
   the project. i.e. Do you need to cross organizational boundaries to
   get this project done? If so, what are the organizational implications?
   How will resource conflicts be resolved?
3. Resource Availability.  The need to allocate resources based on full-time availability,
   part-time availability, and multi-role overlay (one person having multiple
   responsibilities). i.e. Do you need a full-time, dedicated project team?
   Can resources handle multiple assignments without damaging burn-out?
4. Required Expertise. The use of specialized resources, available for interim, ad-hoc
   project work without official assignment to the project team. i.e. Do
   you have access to specialized skills? Can the project be managed with
   a core team and ad-hoc assignments as needed?
5. Organizational Options. How can available
   and required resources be most effectively organized to maximize unity of purpose,
   while leveraging specialized skills and personal creativity?

Time for a Team: “Goal Oriented Organization” (G.O.O.)

When it doubt, let your “goals” lead the way.  Goal-oriented
organization (G.O.O.) uses defined project goals and objectives as a
guideline for team structure and composition (ensuring that team
structures are properly “defined,
aligned and approved” considering
key project definitions).  
This approach is used in order to increase the likelihood of project
success,  maximize productivity and minimize project
“resource-related” risk.

• To produce the required deliverables according to plan.
• To use structured communication mechanisms (meetings, status reports
  and related practices) to promote information flow, informed consent,
  decision escalation, and problem resolution.
• To cooperate and collaborate, treating all team members with courtesy
  and respect.
• To follow assigned work responsibilities, minimizing redundancies,
  and leveraging complementary skills.
• To promote a positive work environments designed to encourage
  an open exchange of ideas, dissent and feedback.

---

---

Some closing thoughts….

Team requirements will depend largely on the project characteristics
and the skills needed for planning, execution and implementation. The
team approach to project delivery is the norm due to the diversity of
business, management and technical skills required to complete most
projects. As such, project size,
scope, visibility, complexity,
cost
and risk variants will determine the number of resources required, and
the related skills. The first step to team success begins with initial
organization…. to assemble and organize available resources capable
of working together as a whole through the integration of individual
skills, talents and personalities.

---

CHECK OUT THE FAST TRACK PROJECT TOOLKIT.

If you’re looking for a fast, easy way to achieve project planning success, you’ll find it inside
the Fast Track Project Toolkit. This unique, informative online course gives you everything you need to become
a project leader and fast tracking expert. Here’s what you’ll learn:

• How to plan and govern projects using strategic project fast tracking.

• How to use strategic project fast tracking to save time and make the most of available resources.

• How to use strategic fast tracking to overcome project constraints and limitations.

• How to use strategic fast tracking to negotiate with stakeholders and build shared expectations.

• How to use strategic fast tracking to become a more productive project manager and team member.